How UkrLandFarming unified procurement across 300+ employees and multiple entities

About the client

UkrLandFarming is one of the largest agricultural groups in the region, covering crop production, livestock, poultry, and logistics. The business operates through multiple enterprises with highly distributed teams, where daily performance depends entirely on how effectively different units stay in sync.

At this scale, even small inconsistencies in procurement practices across entities can compound into significant coordination challenges, making a unified approach essential for maintaining operational control.

Challenge

Purchasing was managed inconsistently across the business, with each unit utilizing its own localized methods for handling requests, tenders, and supplier communication.

This fragmentation created several points of friction:

• Inconsistent processes slowed down decision-making, making it harder to finalize actions promptly
• Leadership lacked consistent visibility across teams, making it difficult to track end-to-end activities
• Any new solution needed to integrate seamlessly with complex existing systems without adding operational friction
• Teams spent excessive time reconciling information due to different ways of working, increasing coordination effort

Key project objectives included:

• Simplify procurement workflows across all distributed enterprises
• Standardize the tendering process so results are easy to compare
• Implement a clearer framework for structured supplier evaluation
• Create a unified reporting layer providing a single source of truth for all procurement activity

Solution

The project approach focused on simplifying practical procurement workflows rather than rebuilding the entire infrastructure from scratch.

Over an implementation period, APSentra connected workflows, data, and reporting to align the organization without adding unnecessary complexity.

Key areas of the implementation included:

• Strategic sourcing: moving toward a shared, simplified way of handling all purchasing activities
• Tender standardization: making the tendering process more straightforward to compare
• Structured evaluation: implementing a clearer framework for supplier evaluation
• Unified reporting: creating a single source of truth for insights into ongoing activities

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Results

Consistent procurement approach

Purchasing now follows a consistent approach across the entire business, replacing the varied, unit-specific methods that previously created friction.

Simplified tendering

Tendering is easier to handle and compare across entities, reducing the effort required at each stage of the sourcing process.

Structured supplier evaluation

Supplier evaluation is clearer and more structured, enabling fairer comparisons and more confident purchasing decisions.

Unified reporting

Reporting provides better insights and visibility into ongoing activities, giving leadership a reliable view of procurement across all entities.

Organizational-wide adoption

300+ employees optimized their daily work activities, creating a steady and predictable operational rhythm across the group.

Business impact

What used to feel scattered now operates in a steady, predictable rhythm. Teams no longer need to adjust to different methodologies or spend time reconciling data between units. Day-to-day activities are easier to follow, and decisions are made with greater clarity and confidence. As a result, coordination across teams requires far less effort, allowing work to progress consistently without delays or additional alignment.